Board Member’s Job Duties (summaries)
President
- Attend monthly meeting
- Facilitate meeting
- Assist the whole team as needed
Vice President
- Attend monthly meeting
- Responsible for employees of the HOA – Lifeguards
- Assist with pool maintenance and monitoring during the summer months
- Assist the President in his/her absence
- Assist the whole team as needed
- HOA dues collector
- Uncovering and preparation of pool before opening day.
- Winterizing and cover pool at close of season.
Property Standards
- Attend monthly meeting
- Look for potential problem area throughout the community
- Start with a conversation to correct the issue
- Send friendly reminder postcard is action hasn’t been taken
- Reach out to community for help or support for those who cannot maintain their property
Secretary
- Attend monthly meeting
- Write minutes for each meeting
- Send typewritten minutes to webmaster for posting on the HOA website
- Maintain the file room and organize all pertinent documentation belonging to the HOA.
- Receive newcomers to the area by a personal greeting and a welcome packet
- Assist the whole team as needed
Treasurer*
- Attend monthly meeting
- Signatory power (along with President and VP) on the checking and savings accounts
- Maintain and monitor spending resolution minutes for BOD
- Reconcile bank accounts monthly
- Assist the whole team as needed
- Assess monthly finance charges on past due accounts (B)
- Prepare and mail yearly dues invoices and RV Lot invoices (B)
- Receive and apply payments from homeowners (B)
- Complete title requests for home sales (B)
- Complete process of turnover to attorney for delinquent accounts (B)
*(duties assigned to bookkeeper in job description indicated with a (B)
Maintenance Chair
- Attend monthly meeting
- Meet with contractors or techs to gather information to present to the board
- Gather and present estimates from contractors for upgrades or repairs
- Schedule contractors or techs for repair(s)
- Maintain Rec. Center, parks, walking paths, “No-Man’s Land,” and sport/tennis courts
- Assist the whole team as needed
Rec. Center/RV Lot Coordinator
- Attend monthly meeting
- Work with members want to rent the Rec. Center. Manage the paperwork and checks associated with each rental.
- Ensure each renter is a member in good standing by checking with the bookkeeper.
- Ensure residents have everything needed for the day of the rental and understanding the cleaning rules. Inspect the Rec. Center after a rental has completed.
- Make sure the Rec. Center is stocked with toilet paper and paper towels and is ready for each party.
- RV Lot
- Fill open slots when available.
- Answer any questions residents may have regarding the RV Lot.
- Maintain records on RVs in the lot, making sure they have current licensing and insurance.
- Assist the whole team as needed.
Page last updated: 06/15/19
Page created: 05/17/19
Last Updated on 05/19/2021